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RQIA Frequently Asked Questions

Post date: 22/08/2017 | Time to read article: 8 mins

The information within this article was correct at the time of publishing. Last updated 14/11/2018

What effect or impact would a suspension by the GDC have on my RQIA registration

Members will be aware that in order to provide private treatment to patients, registration with the RQIA is essential. 

Should the RQIA become aware that a dentist has appeared before the Professional Conduct Committee of the GDC and the outcome is the dentist’s suspension from the GDC Register, the RQIA will assess whether a dentist can continue to satisfy and adhere to the requirements of various pieces of legislation, which govern the provision of private treatment by dentists.

By way of explanation, under Article 15 (1) of The Health and Personal Social Services (Quality, Improvement and Regulation) (Northern Ireland) Order 2003 (‘the 2003 Order), the RQIA may at any time cancel the registration of a person in respect of an establishment or agency, 'on the ground that the establishment agency is being, or has at any time been, carried on otherwise than in accordance with the relevant requirements.'

The requirements, detailed in the Independent Health Care Regulations (Northern Ireland) 2005 (2005 Regulations), states that:

  • Person is not fit to carry on an establishment or agency, otherwise than in partnership with others;
  • He satisfies the requirement that he is of integrity and good character; and
  • In accordance with Schedule 2, paragraph 7, of the 2005 Order, which requires that the details of the registration of a health care professional are available / provided to the RQIA for the regulation of the profession.

The RQIA may argue that the mere fact of suspension means that a dentist is unable to fulfil the above criteria. The RQIA would also consider whether the matter giving rise to suspension raises issues regarding a dentist’s 'integrity or good character'.

In addition to imposing a period of suspension at the conclusion of the case, the General Dental Council can, in certain circumstances, suspend a dentist on an interim basis during the course of an investigation. An Interim Order of Suspension would not, in itself, call into question a dentist’s integrity and good character as an Interim Order does not involve any findings of fact. The RQIA may, however, take the view that the mere fact of suspension (even on an interim basis) precludes a dentist from meeting the requirements of the 2005 Regulations.  Should this scenario arise, advice would be required based on the individual circumstances of each case and we would recommend that you seek advice from one of our dento-legal advisers.

Should the RQIA consider the above criteria are no longer met, they may issue a Notice of Proposal to cancel the registration of the dentist as a registered person. They will notify the dentist by way of letter, which will advise that the RQIA intends to issue the Notice of Proposal to cancel the registration of the registered person. A meeting will  be offered so that the dentist’s view/ position may be heard, usually scheduled promptly after this letter. 

The RQIA are likely to have two members of the RQIA Board, the Chief Executive and the Director of Regulation present at the meeting. During the course of the meeting, both the RQIA and the dentist, who may be accompanied, will have the opportunity to advance their respective positions.

Following the meeting, a further letter will be sent with the outcome. If the intention remains to continue to cancel registration, the RQIA will give the dentist notice of that, under Article 18 of the Health and Personal Social Services (Quality Improvement and Regulation) (Northern Ireland) Order 2003, and a copy of the Notice of Proposal will be attached to the letter.

Under Article 19 of the 2003 Order, the dentist will have the right to make written representations to the Chief Executive within 28 days of service of the Notice. The RQIA will then consider any written representations / submissions before deciding whether, or not, to implement the proposal and the dentist will be informed of the formal decision. In line with the RQIA’s enforcement policy and procedures, a Notice of Decision, under the 2003 Order, would be issued simultaneously.

Whilst this is not an entirely black and white scenario, if the RQIA do not consider a dentist who is registered with them to be of 'integrity and good character' or that the dentist cannot provide details of their registration with the GDC, it is likely that the outcome will be that the dentist’s registration will be cancelled. Whilst the individual circumstances of each dentist should be considered, on a case to case basis, it is difficult to identify a scenario where the RQIA would perceive that a suspension by the GDC (meaning that no GDC registration details can be provided to the RQIA, irrespective of good character) would mean that their registration with the RQIA could continue.

Despite this seemingly bleak picture, however, it is still worth making both personal and legal arguments to try to manoeuvre around the complicated legislation, which was not designed for dental practices or dentists in the first place! In addition, given that suspension is a temporary sanction only, a dentist should still make representations/ submissions, as in order to become re-registered these may be taken into consideration.  If the reason for the suspension could be said not to impact on a dentist’s integrity or good character, for example, potentially, a health issue, the RQIA may refer to these submissions when considering re-registration.

Dentists should contact us in order to establish whether their membership will cover assistance with regard to this process. 

What powers does the RQIA have regarding the Minimum Standards?

Part VI of the Order states that any Minimum Standards prepared and published by the Department of Health, Social Services and Public Safety shall be taken into account in the making of any decision by the RQIA in relation to decisions about:

  • Registration or cancellation of registration
  • The variation, removal or imposition of conditions
  • Any application for urgent cancellation of registration
  • Any proceedings for offences listed in Part III of the Order

An Improvement Notice will be issued where there is a failure to meet the Minimum Standards. Should the recipient fail to comply with the Improvement Notice then, after being afforded an opportunity to make representations to the RQIA, the matter can be pursued either by (a) prosecution or (b) the issue of a Notice of Proposal to cancel registration or impose conditions on registration.

A Notice of Proposal under Article 18, Paragraph 4 of the Order may be issued by the RQIA at any time in respect of an establishment or agency to:

  • Cancel registration
  • Vary or remove any condition
  • Impose any additional condition in relation to registration

Should there still be failure to comply, a Notice of Determination will issue. There is a right of appeal to the Care Tribunal in relation to a Notice of Determination.

The Cancellation of Registration under Article 15, Paragraph 1 of the Order may additionally be commenced at any time on the following grounds:

  1. That the Registered Person has been convicted of a relevant offence
  2. That any other person has been convicted of such an offence in relation to the establishment or agency
  3. That the establishment or agency is being or has at any time been carried on otherwise than in accordance with the relevant requirements
  4. On any ground specified by the regulations

There is also a process for an urgent procedure for cancellation via the Court under Article 21 if the RQIA believes there is serious risk to the life, health and well-being of any service user and urgent action is required. This step can be taken at any time and without any prior notice to the registered provider or persons. It is difficult to envisage circumstances in which this would be readily applicable to dental services, save perhaps for issues surrounding IV sedation. 

Prosecutions can be undertaken against the individual or individuals who are the registered providers or registered managers of the establishment. Any imposition of conditions on registration would, however, affect the practice or establishment as a whole.

If, therefore, problems arose on the part of solely one principal dentist in an establishment, this would pose a threat to the registration of the entire practice and one may have to consider dissolution of the partnership in a worst-case scenario. That said, if any problems are confined to only one dentist, this is a factor that could be included in representations to the RQIA and it may be possible to tailor conditions that would not unfairly penalise any practitioner uninvolved in any breach.

The provision of any item of private dental treatment will be a requirement for registration with RQIA.

Is there a Memorandum of Understanding between the RQIA and the GDC?

Not as yet. In Northern Ireland, there were historically Memoranda of Understanding between the General Dental Council and the four legacy Health and Social Services Boards as to who would take lead responsibility for the investigation of concerns.

As yet, no Memorandum of Understanding has been put in place with RQIA, although it can be anticipated that one will be developed in due course. There is a Memorandum of Understanding between the GDC and the Care Quality Commission and it is probable that a similar one will be adopted for the RQIA.

Incidentally, we are aware that the Health & Social Care Board is also proposing to establish a Memorandum of Understanding with RQIA. We believe this will primarily deal with the use of information gained by the RQIA during Inspection Visits.

Do associates have to be registered with RQIA?

No.

Can the RQIA impose conditions on the grant of registration?

The RQIA can grant conditional registration at the time of initial registration. The legislation provides the RQIA to impose any conditions it ‘thinks fit’. Alternatively, if the RQIA identifies that there has been a failure to meet the relevant requirements (which could include the Minimum Standards), it can impose conditions on continued registration.

What will happen if, for example, in a partnership of three dentists, two register with the RQIA and the third does not, to both the individual and the practice as a whole?

Our view is that, strictly speaking, the registered provider is the partnership. The RQIA guidelines, however, detail that each partner must register as a responsible person. In essence, therefore, if each partner is not agreeable to register as a responsible person, it will be open to the RQIA to refuse the registration of the dental practice (or establishment).

It is also technically open to the RQIA to register the establishment subject to conditions and consequently if this scenario arose there may be scope to reach some agreement with the RQIA to allow the practice to be registered on a provisional basis.

What if a dentist fails to register with the RQIA?

Under Article 12 of the Health & Personal Social Services (Quality, Improvement and Regulation) (Northern Ireland) Order 2003 (‘the 2003 Order’), it is an offence for a person to carry on or manage an establishment falling within the remit of the RQIA without being registered.

Breach of Article 12 is an offence, triable summarily (in the Magistrates’ Court) and carries a penalty of up to Level 5 on the standard scale of Magistrates’ Court fines (which equates to £5,000) or to imprisonment for a term not exceeding six months, depending on whether the person was registered previously or if there has been a previous offence.

Should a prosecution be brought, it will be for the presiding Magistrate to decide the appropriate punishment within these parameters. Any dentist who does not register, therefore, should be prepared to be prosecuted and punished up to the above stated maximum.

Since 1 April 2011, all dental practices providing any private dental care and treatment are subject to the provisions of The Health and Personal Social Services (Quality, Improvement and Regulation) (Northern Ireland) Order 2003 and are required to be registered with the Regulation and Quality Improvement Authority (‘the RQIA’). 

Under the legislation, the requirement is for an ‘establishment’ or ‘agency’, providing specified healthcare services, to be registered. Although not expressly defined within the legislation, it is anticipated the RQIA will interpret ‘establishment’ as being a reference to a dental practice. 

Under the legislation, each establishment will have a registered provider; in essence the person responsible for carrying on the establishment. Dependent on the circumstances of that registered provider, each establishment may also have a responsible person and/or registered manager. Under the legislation they are collectively referred to as registered persons. We have detailed below the most likely combinations that will be encountered:

Type of organisation Registered provider Responsible person Registered manager
Sole practitioner Sole practitioner Not required Only required if the sole practitioner is not responsible for the day-to-day running of the practice
One principal dentist working with associates or assistants Principal dentist Not required Only required if the sole practitioner is not responsible for the day-to-day running of the practice
Partnership Partnership Under RQIA guidance all partners must register as responsible persons Required
Limited company Limited company Required - must be either a director, manager, secretary, or other officer of of the company and is responsible for supervising the management of the practice Required
Limited liability partnership Limited liability partnership Required - must be either a director, manager, secretary, or other officer of of the company and is responsible for supervising the management of the practice Required
Any other unincorporated organisation Unincorporated organisation Required - must be either a director, manager, secretary, or other officer of of the company and is responsible for supervising the management of the practice Required

Who or what must be registered with the RQIA?

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