The below passage is intended as an example of how an addition to your Privacy Statement for the purpose of addressing IPP3A, might look. It is only an example and needs to be adapted to your own practice situation and systems. Any information that the practice indirectly receives that is not covered by your addition to your Privacy Statement, may need to be specifically notified to your patients separately.

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Name and Address of Practice at the top of Privacy Statement

By accepting health care services from us, you agree we can collect information about you from other agencies for the purpose of maintaining an up-to-date health record and providing safe and quality primary health care. This may include:

From other health providers and shared health records:

• Receipt of laboratory, radiology or other results
• Accessing authorised national or regional health information systems [Could include region specific ESCR] to support your care by checking your medical history, laboratory or radiology results and current prescribing
• Receipt of correspondence from hospitals, emergency departments, after-hours providers, specialist services, allied health providers or other secondary and community care providers – including discharge summaries, outpatient or specialist letters
• Proactively contacting a hospital or specialist service to follow up on a referral or seek advice or an update on your care, where that contact results in information about you being shared with us
• Receipt of letters from screening programmes (such as bowel, breast or cervical screening), including results, or notifications regarding attendance or non-attendance

From non-health agencies and organisations

• Contact from or correspondence with Police, legal representatives, Oranga Tamariki, insurance companies, Ministry of Social Development (Work and Income New Zealand) and the Accident Compensation Corporation
• Receipt of correspondence from employers, regarding, for example, fitness to work
• Information from the New Zealand Police regarding firearms licences

Complaints

If concerns are raised about the care or services we provide, we may disclose relevant health information to our regulators, insurers, indemnity providers, or legal advisers for the purpose of managing and responding to the concerns.

Your rights of access and correction

Under rules 6 and 7 of the Health Information Privacy Code, you have the right to request access to the health information this practice holds about you, and request correction of that information, if you believe it to be inaccurate.*

* This passage only needs to be added to your Privacy statement if an equivalent one is not already there.