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Membership information 1800 444 542
Dentolegal advice 1800 444 542

Ceasing practice

How long should I keep my records for?
02 September 2014

Regulation 21 of the Independent Health Care Regulations (Northern Ireland) 2005 specifies the arrangements for the maintenance of patient records and other records specified in Schedule 3 of the regulations. The regulations also advise records should be kept up to date, available for inspection at all times and retained for a period of not less than 10 years from the date of the last entry. 

Dentists registered with RQIA are required to keep clinical records for a minimum period of not less than 10 years. Following an amendment of the Health and Personal Social Services GDS (Amendment) Regulations (Northern Ireland) 2008, all NHS treatment records should be retained for six years.

Dental Protection recommends that all dental records are retained for 11 years. For more information, click here to read our guidance on record keeping in the UK.

Returning to work after cessation of practice

How long should I keep my records for?
02 September 2014

Regulation 21 of the Independent Health Care Regulations (Northern Ireland) 2005 specifies the arrangements for the maintenance of patient records and other records specified in Schedule 3 of the regulations. The regulations also advise records should be kept up to date, available for inspection at all times and retained for a period of not less than 10 years from the date of the last entry. 

Dentists registered with RQIA are required to keep clinical records for a minimum period of not less than 10 years. Following an amendment of the Health and Personal Social Services GDS (Amendment) Regulations (Northern Ireland) 2008, all NHS treatment records should be retained for six years.

Dental Protection recommends that all dental records are retained for 11 years. For more information, click here to read our guidance on record keeping in the UK.

Overseas applicants

How long should I keep my records for?
02 September 2014

Regulation 21 of the Independent Health Care Regulations (Northern Ireland) 2005 specifies the arrangements for the maintenance of patient records and other records specified in Schedule 3 of the regulations. The regulations also advise records should be kept up to date, available for inspection at all times and retained for a period of not less than 10 years from the date of the last entry. 

Dentists registered with RQIA are required to keep clinical records for a minimum period of not less than 10 years. Following an amendment of the Health and Personal Social Services GDS (Amendment) Regulations (Northern Ireland) 2008, all NHS treatment records should be retained for six years.

Dental Protection recommends that all dental records are retained for 11 years. For more information, click here to read our guidance on record keeping in the UK.

Amending your policy

How long should I keep my records for?

Sep 2, 2014, 11:19 AM
Anchor:
retention-of-records

Regulation 21 of the Independent Health Care Regulations (Northern Ireland) 2005 specifies the arrangements for the maintenance of patient records and other records specified in Schedule 3 of the regulations. The regulations also advise records should be kept up to date, available for inspection at all times and retained for a period of not less than 10 years from the date of the last entry. 

Dentists registered with RQIA are required to keep clinical records for a minimum period of not less than 10 years. Following an amendment of the Health and Personal Social Services GDS (Amendment) Regulations (Northern Ireland) 2008, all NHS treatment records should be retained for six years.

Dental Protection recommends that all dental records are retained for 11 years. For more information, click here to read our guidance on record keeping in the UK.

Defined practice and procedures

How long should I keep my records for?

Sep 2, 2014, 11:19 AM
Anchor:
retention-of-records

Regulation 21 of the Independent Health Care Regulations (Northern Ireland) 2005 specifies the arrangements for the maintenance of patient records and other records specified in Schedule 3 of the regulations. The regulations also advise records should be kept up to date, available for inspection at all times and retained for a period of not less than 10 years from the date of the last entry. 

Dentists registered with RQIA are required to keep clinical records for a minimum period of not less than 10 years. Following an amendment of the Health and Personal Social Services GDS (Amendment) Regulations (Northern Ireland) 2008, all NHS treatment records should be retained for six years.

Dental Protection recommends that all dental records are retained for 11 years. For more information, click here to read our guidance on record keeping in the UK.

Renewal

How long should I keep my records for?

Sep 2, 2014, 11:19 AM
Anchor:
retention-of-records

Regulation 21 of the Independent Health Care Regulations (Northern Ireland) 2005 specifies the arrangements for the maintenance of patient records and other records specified in Schedule 3 of the regulations. The regulations also advise records should be kept up to date, available for inspection at all times and retained for a period of not less than 10 years from the date of the last entry. 

Dentists registered with RQIA are required to keep clinical records for a minimum period of not less than 10 years. Following an amendment of the Health and Personal Social Services GDS (Amendment) Regulations (Northern Ireland) 2008, all NHS treatment records should be retained for six years.

Dental Protection recommends that all dental records are retained for 11 years. For more information, click here to read our guidance on record keeping in the UK.

New member enquiries / obtaining a quote

How long should I keep my records for?

Sep 2, 2014, 11:19 AM
Anchor:
retention-of-records

Regulation 21 of the Independent Health Care Regulations (Northern Ireland) 2005 specifies the arrangements for the maintenance of patient records and other records specified in Schedule 3 of the regulations. The regulations also advise records should be kept up to date, available for inspection at all times and retained for a period of not less than 10 years from the date of the last entry. 

Dentists registered with RQIA are required to keep clinical records for a minimum period of not less than 10 years. Following an amendment of the Health and Personal Social Services GDS (Amendment) Regulations (Northern Ireland) 2008, all NHS treatment records should be retained for six years.

Dental Protection recommends that all dental records are retained for 11 years. For more information, click here to read our guidance on record keeping in the UK.

Payment options

How long should I keep my records for?

Sep 2, 2014, 11:19 AM
Anchor:
retention-of-records

Regulation 21 of the Independent Health Care Regulations (Northern Ireland) 2005 specifies the arrangements for the maintenance of patient records and other records specified in Schedule 3 of the regulations. The regulations also advise records should be kept up to date, available for inspection at all times and retained for a period of not less than 10 years from the date of the last entry. 

Dentists registered with RQIA are required to keep clinical records for a minimum period of not less than 10 years. Following an amendment of the Health and Personal Social Services GDS (Amendment) Regulations (Northern Ireland) 2008, all NHS treatment records should be retained for six years.

Dental Protection recommends that all dental records are retained for 11 years. For more information, click here to read our guidance on record keeping in the UK.

Public liability insurance

How long should I keep my records for?

Sep 2, 2014, 11:19 AM
Anchor:
retention-of-records

Regulation 21 of the Independent Health Care Regulations (Northern Ireland) 2005 specifies the arrangements for the maintenance of patient records and other records specified in Schedule 3 of the regulations. The regulations also advise records should be kept up to date, available for inspection at all times and retained for a period of not less than 10 years from the date of the last entry. 

Dentists registered with RQIA are required to keep clinical records for a minimum period of not less than 10 years. Following an amendment of the Health and Personal Social Services GDS (Amendment) Regulations (Northern Ireland) 2008, all NHS treatment records should be retained for six years.

Dental Protection recommends that all dental records are retained for 11 years. For more information, click here to read our guidance on record keeping in the UK.

Students and new graduates

How long should I keep my records for?

Sep 2, 2014, 11:19 AM
Anchor:
retention-of-records

Regulation 21 of the Independent Health Care Regulations (Northern Ireland) 2005 specifies the arrangements for the maintenance of patient records and other records specified in Schedule 3 of the regulations. The regulations also advise records should be kept up to date, available for inspection at all times and retained for a period of not less than 10 years from the date of the last entry. 

Dentists registered with RQIA are required to keep clinical records for a minimum period of not less than 10 years. Following an amendment of the Health and Personal Social Services GDS (Amendment) Regulations (Northern Ireland) 2008, all NHS treatment records should be retained for six years.

Dental Protection recommends that all dental records are retained for 11 years. For more information, click here to read our guidance on record keeping in the UK.

CPD

How long should I keep my records for?

Sep 2, 2014, 11:19 AM
Anchor:
retention-of-records

Regulation 21 of the Independent Health Care Regulations (Northern Ireland) 2005 specifies the arrangements for the maintenance of patient records and other records specified in Schedule 3 of the regulations. The regulations also advise records should be kept up to date, available for inspection at all times and retained for a period of not less than 10 years from the date of the last entry. 

Dentists registered with RQIA are required to keep clinical records for a minimum period of not less than 10 years. Following an amendment of the Health and Personal Social Services GDS (Amendment) Regulations (Northern Ireland) 2008, all NHS treatment records should be retained for six years.

Dental Protection recommends that all dental records are retained for 11 years. For more information, click here to read our guidance on record keeping in the UK.

Case history and your premiums

How long should I keep my records for?

Sep 2, 2014, 11:19 AM
Anchor:
retention-of-records

Regulation 21 of the Independent Health Care Regulations (Northern Ireland) 2005 specifies the arrangements for the maintenance of patient records and other records specified in Schedule 3 of the regulations. The regulations also advise records should be kept up to date, available for inspection at all times and retained for a period of not less than 10 years from the date of the last entry. 

Dentists registered with RQIA are required to keep clinical records for a minimum period of not less than 10 years. Following an amendment of the Health and Personal Social Services GDS (Amendment) Regulations (Northern Ireland) 2008, all NHS treatment records should be retained for six years.

Dental Protection recommends that all dental records are retained for 11 years. For more information, click here to read our guidance on record keeping in the UK.

General enquiries

How long should I keep my records for?

Sep 2, 2014, 11:19 AM
Anchor:
retention-of-records

Regulation 21 of the Independent Health Care Regulations (Northern Ireland) 2005 specifies the arrangements for the maintenance of patient records and other records specified in Schedule 3 of the regulations. The regulations also advise records should be kept up to date, available for inspection at all times and retained for a period of not less than 10 years from the date of the last entry. 

Dentists registered with RQIA are required to keep clinical records for a minimum period of not less than 10 years. Following an amendment of the Health and Personal Social Services GDS (Amendment) Regulations (Northern Ireland) 2008, all NHS treatment records should be retained for six years.

Dental Protection recommends that all dental records are retained for 11 years. For more information, click here to read our guidance on record keeping in the UK.

How long should I keep my records for?

Sep 2, 2014, 11:19 AM
Anchor:
retention-of-records

Regulation 21 of the Independent Health Care Regulations (Northern Ireland) 2005 specifies the arrangements for the maintenance of patient records and other records specified in Schedule 3 of the regulations. The regulations also advise records should be kept up to date, available for inspection at all times and retained for a period of not less than 10 years from the date of the last entry. 

Dentists registered with RQIA are required to keep clinical records for a minimum period of not less than 10 years. Following an amendment of the Health and Personal Social Services GDS (Amendment) Regulations (Northern Ireland) 2008, all NHS treatment records should be retained for six years.

Dental Protection recommends that all dental records are retained for 11 years. For more information, click here to read our guidance on record keeping in the UK.

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© 2010-2024 The Medical Protection Society Limited

DPL Australia Pty Ltd (“DPLA”) is registered in Australia with ABN 24 092 695 933. DPLA is part of the Medical Protection Society Limited (“MPS”) group of companies. MPS is registered in England (No. 00036142) with its registered office at Level 19, The Shard, 32 London Bridge Street, London, SE1 9SG. All the benefits of MPS membership are discretionary, as set out in the Memorandum and Articles of Association.

“Dental Protection member” in Australia means a non-indemnity dental member of MPS. Dental Protection members may hold membership independently or in conjunction with membership of the Australian Dental Association (W.A. Branch) Inc. (“ADAWA”).

Dental Protection members who hold membership independently need to apply for, and where applicable maintain, an individual Dental Indemnity Policy underwritten by MDA National Insurance Pty Ltd (“MDA”), ABN 56 058 271 417, AFS

Licence No. 238073. DPLA is a Corporate Authorised Representative of MDA with CAR No. 326134. For such Dental Protection members, by agreement with MDA, DPLA provides point-of-contact member services, case management and colleague-to-colleague support.

Dental Protection members who are also ADAWA members need to apply for, and where applicable maintain, an individual Dental Indemnity Policy underwritten by MDA, which is available in accordance with the provisions of ADAWA membership.

None of ADAWA, DPLA and MPS are insurance companies. Dental Protection® is a registered trademark of MPS.

Before making a decision to buy or hold any products issued by MDANI, please consider your personal circumstances and the Important Information, Policy Wording and any supplementary documentation available by contacting DPLA on 1800 444 542 or via email.

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